Entry Testing + Check-in Communication to Early Arrival Residential Undergraduates



Email sent to early arrival (new-to-campus) undergraduates on a rolling basis (dependent on program).


Subject: Fall Early Arrival Move-In and COVID-19 Entry Testing

Good afternoon [[Profile..First_Name]]

Unique ID: [[Profile..University_ID]]

The fall semester is quickly approaching, and as one of our early arrival students, we are excited to see you on campus soon. In this email, you'll find more information about your return to campus, including entry testing, check-in, and move-in. 


All Duke students must complete an entry test for COVID-19 prior to the Fall 2021 semester. Your DukeCard will remain inactive until you’ve completed this process.

  • Sign up for your entry testing slot here (before you travel to Durham). Entry testing will be available Monday through Friday between 8 a.m. - 4 p.m. EST at Penn Pavilion on West Campus. 
  • You will be emailed a parking pass for the Card Lot prior to your testing date, which you can use while you are being tested in Penn Pavilion. 
  • Complete your entry test at Penn Pavilion. When you do, you'll reenter the surveillance testing program. Remember to bring a mask to your entry test.
  • Get your Mobile DukeCard (if you don’t have it already). Visit the DukeCard website for photo specs and to upload your photo online (preferably before August 4). Once your photo has been approved and you’ve completed your entry test, you can add your DukeCard to your iPhone or Android device. Detailed instructions are available on the mobile DukeCard site.  If you need a physical DukeCard in addition to the mobile DukeCard, you can visit the DukeCard office to obtain one. Instructions for setting up an appointment can be found on the DukeCard appointment site. (First-year students will receive their physical cards at First-Year Move-In on August 17.)

Like surveillance testing, you'll only be notified of your result if you test positive for COVID-19. If you don't hear anything, that means your test was negative. You can learn more about Duke's testing practices at the Duke United website

A note on vaccines: If you have not yet received your COVID-19 vaccination or do not have an approved medical or religious exemption, you'll be directed to check in with Student Health (beginning August 9, Student Health will be stationed in Penn Pavilion). Students have until Monday, August 23, to complete the university’s vaccination requirement. Failure to do so may result in the revocation of your campus access. More information about the vaccination requirement and how to update your vaccination status can be found at the Duke COVID vaccine website. 



After completing your entry test, visit your respective campus housing office on [[Profile..PerCustFldEAStudentMovein]] between 8:30 a.m. - noon. or 1 - 5 p.m. (with extended hours August 13-15) to check-in, sign paperwork, and pick up your keys/fob and other important materials.

If you are an international student, your check-in process is a little different. Please review the communication you’ve received from International House or the HRL FAQ page.

Office Locations

HRL West Campus Office | Craven D110 | 919-684-5486 | West campus residents

HRL 300 Swift Office | 300 Swift Lobby | 919-684-5813 | Lancaster and Swift residents

HRL East Campus Office | Southgate Residence Hall (Trinity side) | 919-684-5320 | East Campus residents



  • Parking & Transportation Services (PTS) will be helping us manage traffic on August 13-15, but we encourage you to purchase a daily pass to use for your move-in day if you are arriving prior to that. More information about parking passes is available at the PTS website.
  • You can unload your vehicle next to your residence hall. We encourage you to keep one person at your vehicle at all times. 
  • Once you’ve moved your vehicle to an approved parking lot, feel free to unpack, (re)meet your hallmates, and settle in.

Note: Duke Dining plans begin August 13, and a more limited range of Dining venues and hours will be in effect until August 16, when the Fall semester schedule begins.


As is this case during this pandemic, all plans, processes, and guidelines--including testing processes, masking, and other protocols--remain subject to change based on the continually evolving pandemic landscape. Be sure to check out Duke’s COVID-19 website for information and updates. Thank you for your continued partnership in helping keep the Duke and Durham communities safer.



Housing & Residence Life