The Duke Career Center has a number of policies that guide students, employers recruiting, and others who access our many programs and services, and embraces the Duke Community Standard in all our work. Please review appropriate policies and let us know if you have any questions.
We strongly recommend you become familiar with the policies for both, Students and Employers.
No Show Policy
The no show policy applies when a student does not appear for a scheduled interview and/or when a student cancels an interview with less than a 24 hours notice.
First Offense - The student will:
- Lose full access to Duke CareerConnections until he/she attends a meeting with the Assistant Director of Employer Relations.
- Contact the Career Center to schedule the meeting by phone (919-660-1053). Students cannot make an appointment online for this purpose and these appointments must be made by phone.
Second Offense – The student will:
- Lose full access to Duke CareerConnections for the rest of the academic year.
- Meet with the Assistant Director of Employer Relations to understand next steps and consequences.
Should a student wish to appeal their case, s/he can request an appeal process within 48 hours (2 business days) of being notified of second offense status. Students must send an email to email@example.com with Interview No-Show Appeal in the subject line. Students must include the interview date, employer, and the interview time that was missed along with the reason for not showing up. Any additional information or evidence in support of their case can be included as well. The Assistant and Associate Director of Employer Relations will meet to discuss the appeal.
Falsifying data such as your GPA, dates of graduation, major/minor, work experience, eligibility to work in the United States or other information is unethical and in violation of the Duke Community Standard. If you falsify documents or misrepresent yourself to any employer, whether via our recruiting program or in your independent job search, the Career Center has the right to rescind your privileges to use our services. You may also be subject to disciplinary action through the Dean of Students Office. Employers have the right to withdraw an offer or terminate your employment for misrepresentation.
Reneging on Job Offers
Once you accept a job offer, whether via our recruiting program or in your independent job search, you are expected to withdraw completely from the job search process. If you are uncertain as to whether you should accept an offer, please consult with a Career Center staff member. Reneging is unprofessional and jeopardizes Duke's reputation in the employment community as well as your own. Should you renege on an offer, the Career Center may block you from participating in any additional on-campus interviews.
We recommend you become familiar with the policies for employers who are recruiting at Duke.
Duke Internship Credit Policy
Direct academic credit cannot be given solely for an internship experience unless required as part of one’s academic program. However, students may seek support from a faculty member within an academic department or program for an independent study course that would include learning derived from the internship.
Independent Study Credit for Internships
Duke encourages and supports internships that entail independent or directed study in which a student collaborates with a faculty member to distill from an internship a certifiable academic experience that qualifies for course credit within the faculty member's department or program. The faculty member is the sole judge of the work necessary to meet these course requirements. Students will normally find appropriate faculty members for such collaboration within their major department, most often with a faculty member with whom they have already done coursework or a faculty member who has an interest in the topic to be considered. It is also possible to identify and solicit faculty members in non-major fields. The sole criterion is that the faculty member finds the independent study or directed study to be sound academically and that the faculty member is willing to work with the student to achieve the goals of the course they design. This arrangement has been successful for many students.
Required or Recommended Internships
Duke encourages and supports internships that are required or recommended components of disciplinary curricula. Departments and programs establish their own criteria for such internships and the academic credit that may be earned for participation. Recognizing the value of this kind of experience, the university attempts to facilitate the student participation in these internships.
Trinity College Policies
For complete information on the University’s policy on internships and credit, please see Trinity Academic Policies & Procedures: Credit for Internships.
For additional questions and assistance regarding credit for internships, please contact Leigh Ann Muth-Waring, Internship Coordinator, 919.660.1054.
Career Advising Appointments
We hope you will take advantage of the full range of services we provide at the Career Center, beginning in your first year at Duke all the way through until four years after you graduate. Many students do participate in counseling appointments and because we are working with such a high demand we have developed the following policies for all students and alumni.
Advising Appointment Cancellation
Due to the large number of students seeking service and the limited number of appointments available, if you need to cancel a scheduled appointment, please cancel your appointment in CareerConnections or contact the Career Center 24-hours prior to your appointment time, or as soon as possible if illness is the cause. When you miss an appointment without contacting the office, a notation is made in your record and repeated “no-shows” will jeopardize your ability to schedule future appointments.
To minimize disruption for fellow students, if you arrive less than 15-minutes late, your appointment will be reduced by the number of minutes you arrive late. If you are 15-minutes or more late, you will be recorded as a "no show" in your record.
Guidelines and Expectations for Employers
Welcome to the 2018-19 recruiting season at Duke. We invite you to review our updated guidelines and expectations on our site as well as those set forth by the National Association of Colleges and Employers Principles for Ethical and Professional Practice. We encourage you to be communicative, flexible and transparent in your work with students throughout the recruiting process. The Career Center reserves the right to block an employer, permanently or temporarily, from engaging in recruitment activity that is deemed unethical or unprofessional.
The Career Center adheres to the Policies, Statements & Procedures as set forth by the Office for Institutional Equity at Duke University. This includes the Nondiscrimination Statement, which states the following:
Duke prohibits discrimination on the basis of race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, sex, genetic information, or age in the administration of its educational policies, admission policies, financial aid, employment, or any other university program or activity.
2018-19 On-Campus Interview Program Guidelines and Expectations
The following offer policies apply to employers that recruit on campus through the on campus interview program. We expect employers to be flexible when working with students who may request additional time to make a decision on an offer. Working together on an offer deadline can help the student make an informed decision and prevent offer reneges in the future. The article Setting Reasonable Deadlines for Offers by the National Association of Colleges and Employers offers guidance for employers in the offer phase with students.
We expect employers to allow students at least two weeks from the date of the offer to make a decision on the following:
√ Internships and full time job offers from Fall 2018 On Campus Interview Program
√ Internships and full time job offers from Spring 2019 On Campus Interview Program
√ Returning Summer 2019 internship offers from a Summer 2018 internship at your organization
√ Full time offer from a Summer 2018 internship
We expect employers to not use undue pressure as a tactic to make a student commit to an opportunity as this can lead to students accepting an offer due to pressure rather than due to fit.
We expect employers to give students at least three business days in advance of a second round interview and remain flexible with scheduling interviews off campus in consideration of students’ academic schedules.
We expect employers to report to the Career Center their hires so that the center can track these hires in the system. You can report your hires at the following email address: firstname.lastname@example.org. Please provide student name, employer name, opportunity type, and job title.
We expect employers to not interview candidates who have already accepted an offer with another organization- asking the candidate prior to the interview process with your organization if they have accepted an offer with another organization can help alleviate reneges.
Online Interviewing Policy
The On-Campus Interview Program Offer Policies apply to employers who host online interviews as a part of On-Campus Interviews. This includes employers who visit campus and host both in-person and online interviews as well as employers who do not visit campus and host all interviews online.
Duke University expects companies to appropriately compensate students for the work that they perform during an internship. We expect that all employers for whom the Fair Labors Standards Act applies will abide by the accompanying regulations. This act does not include unpaid internships in the nonprofit and government sectors.
The U.S. Department of Labor provides a fact sheet to help employers determine whether interns and students working for “for-profit” organizations are entitled to minimum wages and overtime pay
under the Fair Labor Standards Act (FLSA). All employers are asked to please review this criteria carefully before posting unpaid internships.
Academic Credit as a Component of Unpaid Internships
Please be aware that the decision to award academic credit is made between students and their academic departments, and most schools/departments at Duke University do not offer academic credit for internships. Academic credit should not replace compensation for work performed during an internship.
The Duke University Career Center adheres to the NACE policy, which states that serving alcohol should not be a part of the recruitment process. Therefore, all recruiting activity, including all information sessions, will be alcohol-free.
Corporate Activities and Solicitation Policy
Duke University appreciates and welcomes the relationships that different university constituents have with corporations, governmental and nonprofit organizations. Specifically, the Career Center seeks to build upon existing relationships and to work with new employers to facilitate their hiring of Duke students. To enable these interactions, the Career Center plans and executes many events throughout the year aimed at increasing student awareness of these organizations and giving employers access to the Duke student population. Such events include the Fall Career Fair, the Career & Summer Opportunities Fair, information sessions, on-campus interviews, and more. It is imperative that organizations work with the Career Center to plan such events to maximize the exposure they receive through appropriate advertising and avoidance of conflicting events.
Duke University prohibits any commercial selling or solicitation on campus that is not sponsored or sanctioned by the University. The Career Center requests that organizations do not utilize student groups or student contacts to facilitate such commercial endeavors. This would include utilizing tables in the Bryan Center to sell goods or services or to solicit the student population through the use of handouts or giveaways.
Third Party Recruiting Policy
Third party recruiters who wish to post opportunities with the Duke University Career Center's job database, Duke CareerConnections must agree to the following terms and conditions:
- The third party recruiter must agree to disclose the name of the employer, as well as the position description. The client's name should appear in the title of the position.
- Students and alumni will not be charged a fee for the third party recruiter's services.
- The third party recruiter can be listed as the contact for student/alumni cover letters and resumes.
- If a Duke student or alumnus is NOT selected for the specific position listed in Duke CareerConnections that resume will NOT be put into the recruiter's general pool of candidates without the written consent of the individual.
This agreement will remain in effect for all positions posted through the third party recruiter. We reserve the right to remove any postings that do not adhere to our terms and conditions. Any violation of these terms will result in the loss of access to Duke CareerConnections.
Campus & Brand Ambassador Roles
The Duke Career Center will not post jobs or internships that require students to advertise to, solicit and/or recruit other students on the Duke Campus. This includes Campus Ambassador and Brand Ambassador positions.
In addition, the Duke Career Center supports the Sponsored Solicitation Policy as set forth by Duke Student Affairs.
Guerrilla Marketing Policy
If an employer hires a third party guerrilla marketing company to run marketing campaigns on campus, the employer must check with the Duke Career Center to be sure that the nontraditional channels fall within Duke University's policies.
The Duke Career Center forbids discrimination based on sex, race, color, religion, age, national origin, marital status, sexual orientation, arrest record, or disability.
Inclement Weather Policy
The Duke University Career Center follows the direction of the university for inclement weather. When the university is closed the Career Center is closed and all events are canceled. The Employer Relations team will work with employers on the best strategy to reschedule canceled events. Please visit emergency.duke.edu for the most up-to-date information.
If you have questions regarding employer policies (or procedures not addressed here), contact us at email@example.com or (919) 660-1053.