Current or former students may be asked to self-report their disciplinary history as part of an application process. Most often this occurs in the admissions process for transferring to another institution; seeking admission to law school, medical school, and some MBA programs; and, when applying to work for the federal government or sensitive industries. You may be required to give Duke University permission to release your disciplinary record as part of your application.
If you have a form for us to complete as part of the application (often called a "Dean's Certification" form), send it to us via one of these mechanisms:
- Email: email@example.com (Please send as a PDF).
- Fax: 919-681-7390
- Mail (Allow 4-5 business days for us to receive the form):
Office of Student Conduct and Community Standards
200 Crowell Building
Durham, NC 27708-0893
If you are applying for admission to a state bar and that state has an online form for Duke to complete, send the request to complete the form to the attention of David Frankel, Assistant Dean of Students, at firstname.lastname@example.org.
Please allow 5 - 7 business days for your request to be processed. Because of the volume of requests received, we cannot guarantee a response earlier than five business days, though we do our best to process all requests sooner.
Sometimes the form will ask that documents about the matter be sent to the requesting institution/agency. Please understand that Duke does not do this; rather, we will prepare a summary of the disciplinary matter(s), ensuring that we have answered the questions asked.
If you do not have a form that has as part of it a signed release giving Duke permission to release this information; and, you no longer have access to your Duke email account from which you can email your request, you must complete this disciplinary request form and return it as part of your request.
Note that disciplinary records are maintained by the Office of Student Conduct and Community Standards and kept in accordance with FERPA. Individual disciplinary records are kept on file until a student graduates or eight years from the date of the student’s matriculation (whichever occurs first), except in cases resulting in suspension or expulsion, in which disciplinary records are kept indefinitely.
We will respond to the questions asked on the form. If you need a generic letter describing your disciplinary history, send us a signed request (you may use the form linked above) with the address to where we should send it. If we no longer have any information on file for a student, we will send a letter stating that we are unable to confirm or deny that the (former) student/alumnus has a record.
Our intent with these letters is not to prevent students/alumni from achieving whatever goals they may have. We will place any incidents noted on the disciplinary record in context and describe the university response. If students had an isolated incident during their time at Duke, with no further disciplinary actions, we will note that.
It is critically important to be honest in sharing information about your disciplinary history. Perhaps the worst thing one can do is minimize or even lie about an incident in which one was involved. Often, a student's forthrightness about an incident, and an explanation of what the student has learned from the incident, can be a plus factor for a student.
The letter below is sent with Dean's Certification forms. It details the Office of Student Conduct and Community Standards policy for reporting students' disciplinary histories.
Have questions? Feel free to contact us.