When students/groups are found responsible for a violation of university policy through an administrative or panel hearing, or accept responsibility through an agreement, the case will be recorded on a student’s/group’s disciplinary record. (See “Admonition” under “Sanctions” for recording of these resolutions.) The record will be maintained by the Office of Student Conduct and kept in accordance with FERPA. Individual disciplinary records are kept on file for eight years from the date of a student’s matriculation (or four years after graduation, whichever lapses first), except in cases resulting in suspension or expulsion, in which disciplinary records are kept indefinitely.
Academic Records and Disciplinary Records
Students have two records at Duke--a permanent academic transcript maintained by the Registrar and a disciplinary record maintained by the Office of Student Conduct. All disciplinary violations processed through our office are noted on the disciplinary record for eight years from the date of a student's matriculation, except in cases resulting in suspension or expulsion, in which disciplinary records are kept indefinitely.
There is no hard and fast rule about the impact of a disciplinary violation on getting into a graduate program or getting a job. Variables include the nature and severity of the violation, how much time has lapsed since the violation and what the student has learned as a result of the violation. Minor offenses will likely have a minimal effect. Violations such as academic dishonesty, fighting, and drug violations are likely to have an impact through an admissions process. A student may find that his/her options are limited by his/her disciplinary record, but there have been many Duke students who have been found responsible for significant violations who have gone on to law school or medical school because they proved their willingness to learn from the mistake and move on.