When students/groups are found responsible for a violation of university policy through an administrative or panel hearing, or accept responsibility through an agreement, the case will be recorded on a student’s/group’s disciplinary record. (See “Admonition” under “Sanctions” for recording of these resolutions.) The record will be maintained by the Office of Student Conduct and Community Standards and kept in accordance with the Family Educational Rights and Privacy Act (FERPA). Individual disciplinary records are kept on file until a student graduates or eight years from the date of the student's matriculation (whichever occurs first), except in cases resulting in suspension or expulsion, in which disciplinary records are kept indefinitely.
Academic Records and Disciplinary Records
Students have a permanent academic transcript maintained by the Registrar and a disciplinary record maintained by the Office of Student Conduct and Community Standards. Generally, all disciplinary violations processed through the Office of Student Conduct and Community Standards are noted on the disciplinary record. Disciplinary violations are externally reportable until a student graduates, except in cases resulting in suspension or expulsion, in which disciplinary records are kept and reportable indefinitely. (Under FERPA, a student's disciplinary record is not released externally without a student's written permission or absent that, under narrowly defined circumstances.)
There is no hard and fast rule about the impact of a disciplinary violation on getting into a graduate program or getting a job. Variables include the nature and severity of the violation, how much time has lapsed since the violation and what the student has learned as a result of the violation. Minor offenses will likely have a minimal effect. No matter the violation, it is important that a student not lie or minimize about what happened, and be able to articulate lessons learned from the experience.