The Division budget process begins with forecast requests. Generally, forecasts are required from revenue and fee-supported units in September. Any changes in department programs and services that depend on an increase in funding are vetted with the Vice President, Associate and Assistant Vice Presidents and decisions made regarding whether or not a request to increase fees or rates will be forwarded to the Provost.. During the forecast process, the appropriate student governing bodies make recommendations concerning increases in various student fees.
PBF (Public Budget Formulation) is the institutional application used for budgeting. It is a web-based application accessed through the Duke@Work portal. Staff members responsible for developing departmental budgets are given access to PBF. This tool is also used to prepare fall and spring variance reports. PBF training classes are scheduled in December and January, just before the start of the budget process and documentation is available on the Duke@Work website. PBF is generally open for budgeting at the beginning of December.
A budget variance report is a report that shows the difference between a budget and projected year end expenses. Each fall and spring departments prepare variances (projections) in PBF and send a memo to firstname.lastname@example.org that explains the variances.