Resource Administration

Procurement

Contract Management Processes

Use the Student Affairs Contract Management Appendix to assist with choosing the appropriate contract, determining who is authorized to sign the contract, and for selecting the correct payment method. Below are the various contracts that are used:

Additional Documents

Procurement Card

If your duties and responsibilities require purchasing or travel and your department head has given approval for issuance of a Corporate Card:

  1. Complete either a Corporate Accounts card application for regular employees or a Fleet and University Accounts card application for student and fleet cards.
  2. Scan and email the form to financial@studentaffairs.duke.edu after it has been signed by your department chair/dean/director.
  3. FPS staff will review and complete the form, then scan and email it, along with a Departmental Setup Form, to Employee Travel and Reimbursement (ETR) for processing.
  4. Cardholders are normally notified via email from ETR within 10 business days that their card is available.
  5. The email contains available pickup dates and locations for cardholder training.  Training must be attended before the Corporate Card is released to the employee.
  6. Download and review the Duke Corporate Card Manual.

 

Procurement Resources

Duke Accounts Payable Check Request

How to Procure and Pay

Purchase Requisition

Additional Resources / GAPs