API BADGE SWIPE POLICY
This policy covers swiping of DukeCards at badge readers for nonexempt employees and students who record time worked using API.
Student Affairs Policy
- Student Affairs has a four swipe per day policy for recording time worked in API. Employees working more than 6 consecutive hours should swipe upon arrival, when leaving for lunch, when returning from lunch and when leaving work for the day.
- If there is a mandatory event that employees must attend and lunch¹ will be served, only two swipes per day are required since lunch is included as a part of the event². (Examples include Fall Kickoff, Cultural Competency training, staff retreats, etc.)
- Employees should swipe in and out at the badge reader closest to their work location³.
- If an employee forgets to swipe in or out, a clocking should be entered as soon as the missed swipe is discovered to avoid having a critical exception which needs to be cleared.
QUESTIONS: Questions regarding this policy may be sent to firstname.lastname@example.org.
¹See University policy on meal breaks. https://hr.duke.edu/policies/pay-administration/hours-worked.
²If employees work the regular shift, one hour of overtime may be earned for the week.
³There are occasions when an employee starts or finishes the work day in a location other than the regular work location. If there is a badge reader in that location, i.e., Corporate Payroll, Bursar’s Office, L&OD, another Student Affairs department, the employee should swipe in or out at that badge reader.