University Center Activities & Events (ucae)

About Us

We are University Center Activities & Events and we're happy to meet you! Our extraordinary teams provide a wide array of services available to the Duke community and campus visitors. Commonly referred to as UCAE we support event planning and campus programming needs. 

Check in with us on the UCAE Facebook page and visit our office in person soon. We look forward to getting to know you. 

UCAE Logo

Mission

We envision a collaborative organization that harnesses the individual creative talents of a diverse staff and facilitates a model of student learning and development that is unique amongst our peers. Through excellence in both student and event services, we aim to create a holistic environment that incorporates a best practices approach in both the transformational and transactional, where learning and mentorship is embedded within the daily lives of students and staff alike, and resulting in personal development and transferable skills.

Goals

  • An organization that is student-centric and recognizes learning takes place both in and out of the classroom,  and that creates opportunities for students to expand their knowledge and skills in new settings.
  • An organization that is exemplary of the best practices in entrepreneurship and fosters innovation.
  • An organization that provides integrated support services that embrace and further the strategic goals and initiatives of the Division and the University.
  • An organization that is agile and resourceful and channels realized efficiencies into furthering the goals and mission of the department.
  • An organization that seeks to maximize revenue in order to support department and Division objectives and minimize reliance on general allocation resources.

Administrative Leadership Team

Strong leadership is critical to the long-term creation of value within UCAE. The Administrative Leadership Team provides strategic direction, guidance, and vision. Led by Chris Roby the Administrative Leadership Team provides oversight for all activity within UCAE while providing leadership to each team.  

Student Activities

Leadership development and student organization support are the cornerstones of the Student Activities team.  Visit this group to learn more about programs and services including student organization support, leadership development, Leadershape, DiDA, the Arts Annex, Launch, DukeGroups, HubTix, and more. The staff of the Student Activities team serves in an advisory capacity to DUU, DSG, duARTS, dPS, SOFC, and a variety of other groups.  Student Activities is led by David Pittman and consists of the Student Involvement Team, Fraternity & Sorority Life, as well as the Center for Leadership Development and Social Action.

Event and Production Services

What happens behind the scenes makes exceptional events possible.  The Event and Production Services team is responsible for the planning and execution of all sizes of events on campus, from sporting events to graduation. The Event and Production Services team also oversees much of the reservations on campus including those managed with 25-Live. Event and Production Services is led by Chuck Catotti and consists of the Media Services Team, Conference and Event Services Team, Ticketing and Theater Operations Team, and the Technical Services Team.

Business and Finance

Whether you’re looking for help translating your budget, paying a vendor, and everything in between, the Business and Finance Team is Dedicated to helping you achieve success with your financial stewardship. Under the leadership of April Billings this team is responsible for departmental accounts, student organization accounts, office management and serving as UCAE's liaison to payroll and HR. This team is led by April Billings.

Signature Programs

First Big Week

First Big Week is an exciting Duke tradition that welcomes undergraduate students back to campus in the fall with community-focused activities, events and performances. The events held during FBW introduce first-year students to the greater Duke community while promoting a borderless, responsible social scene.


Check out the DukeGuides App for the most up-to-date information about event locations and times 

You can find the most up-to-date First Big Week information on DukeGuides - First Big Week Guide.
Please check there for updates to events.

First Big Week Logo

Launch

The mission of LAUNCH, a student-led program, is to enhance student involvement and leadership development at Duke University. The LAUNCH team provides web-based resources, individual and executive board appointments, retreat planning assistance and workshops to facilitate peer to peer development for the purpose of enhancing individuals and groups in the Duke community.

Dive deeper into LAUNCH here. 

DIDA

The Duke Innovative Design Agency (DIDA - pronounced Dye-Duh), sponsored by the University Center Activities and Events, is a student-staffed marketing and design center founded as a resource for recognized student organizations and departments at Duke.  The DIDA team aims to assist the Duke community in their efforts to establish their graphic identities and effectively publicize their programs and events by offering creative, budget-minded, and Duke-specific branding and marketing solutions.  The DIDA team takes a collaborative approach to building client relationships; DIDA staff members work closely with clients to determine the appropriate marketing needs and preferences.

Follow this link to visit the DIDA website and view our designer's portfolios!

Follow this link to submit a request to DIDA!

Where is DIDA located?

DIDA is located in the basement level of the Bryan Center however we do not accept walk-in appointments. All requests for service should be submitted by filling out a request form. Follow this link to submit a request to DIDA.

 

When is DIDA open?

As DIDA is staffed by undergraduate students, it will be closed during all University holidays and undergraduate student breaks, as specified in the Duke University academic calendar. Please note that DIDA only operates on days when spring and fall semester classes are held. Our opening and closing dates for each semester are the first and last days of classes. 

What services does DIDA provide?

DIDA team members provide officially recognized Duke student groups and Duke departments with design services that range from logos, tshirts, posters, and beyond. We ask that each project request contain only one type of design. Larger scale projects with multiple components should be discussed as a special consideration outside of DIDA's normal scope. Learn more about DIDA by visiting the DIDA website. 

How does my organization submit a request to DIDA?

All requests for service should be submitted by filling out a request form. Follow this link to book an appointment with a DIDA Designer.

Please note that DIDA cannot guarantee acceptance of all projects. If the team determines DIDA cannot meet your requested deadline due to current workload and capacity limitations, we will contact you to discuss the deadline and determine the status of your project. 

How long does it take for DIDA to turn around a project?

In order to maintain a high standard of quality, the DIDA staff requires a minimum of 10 business days (variable depending on the queue) to turn around a project. If you are able to provide ample time for your requests you will improve the chances we have of being able to work together effectively! Requests submitted less than 10 business day before your requested due date may incur a rush fee. 

What if I don’t like what the designer’s done?

Clear communication is the most critical facet of a successful DIDA experience.

While we do our best to follow the specifications detailed during your appointment, our designs may not meet your expectations the first time every time. DIDA allows clients to provide feedback on up to two drafts. Your responsibility is to respond promptly with feedback. Do not be afraid of hurting our feelings with your criticism! Be direct and polite, and we will gladly work with you to produce an ideal design for your needs. DIDA has been delivering quality designs for over a decade and we're confident that you'll be happy with our work!

Can my organization print projects at DIDA?

DIDA does not offer printing. There are various printing options available on and around campus. We strongly discourage abusing e-print to paper campus because it's not very environmentally friendly and it's fairly ineffective.

How does payment work?

DIDA's services are charged via fundcode. Officially recognized Duke student organizations pay a reduced rate that is subsidized. Payment is not charged until work is complete and accepted by the client. 

Staff Directory

UCAE Front Desk

Office Manager
Jeannette Vega
684-4741
UCAE@duke.edu
 

Management 

Assistant Vice President        
Chris Roby      
684-6809
christopher.roby

Senior Director of Student Life          
David Pittman
684-2190            
david.pittman

Director          
April Billings  
660-1774            
april.billings

Senior Director Event Management  
Chuck Catotti  
660-1788               
chuck.catotti

 

Marketing

Associate Director     
Kyle Fox          
684-8810              
kyle.fox

 

Student Involvement

Director, Student Involvement          
Gerald Harris 
684-0005     
gerald.c.harris

Assistant Director      
Allison Shumar          
684-5578       
allison.shumar

Assisant Director       
Tearria Beck-Scott     
684-8915          
tearria.beck.scott

Assistant Director      
Jessie Stellini 
668-4713      
jessie.stellini

Student Development Coordinator   
Sean Ferguson           
668-4773
sean.ferguson

Student Development Coordinator    
Kevin Erixson  
684-2003   
kevin.erixson

Technical Advisor - DSB/STR 
Tom Wilson   
660-1742                     
t.wilson

Fraternity & Sorority Life

Director, Student Engagement   
Emilie Dye      
684-5617       
emilie.dye

Assistant Director      
Theresa Survillion      
684-9441
theresa.survillion

Student Development Coordinator    
Kyle Kubovcik 
684-8962 
kyle.kubovcik

 

Conference & Event Services

Director          
Jim Hodges    
660-1761            
jim.hodges

Assistant Director      
Karen Stone   
660-1751   
karen.stone1

Assistant Director      
Jeremy Elmore           
660-1762         
jeremy.elmore

Assistant Manager    
Allyson Hemric           
660-1763
allyson.hemric

Assistant Manager    
Windy Jacobs 
660-1753         
windy.jacobs

Assistant Manager    
Tara Rappleye
660-1752   
tara.rappleye        

Assistant Manager         
Kelly Jennings
684-8465   
kelly.jennings        

Staff Specialist 
Kristin Pietrantoni
660-1765
kristin.pietrantoni

Operations Supervisor           
Garrett Grimshaw
660-1750    
garrett.grimshaw

Operations Supervisor
Paul DuPre
660-1750
paul.dupre

Operations Supervisor           
Jason Poole
660-1755          
jason.t.poole

Operations Supervisor           
Sam Watson  
660-1755     
sam.watson 

 

Business & Finance

Assistant Director      
Myra Stallings
660-1772           
myra.stallings

Assistant Director      
Sarah Whitney           
684-4993     
sarah.whitney

Staff Specialist          
Stormy Williams        
684-2594                   
stormy.williams

Staff Specialist
Kimberly Wallace      
660-1773    
kimberly.wallace

Staff Specialist          
Esther Clark    
660-1771        
esther.clark

Staff Specialist
Gavin Lewis   
684-5863        
gavin.lewis

Staff Specialist          
Chelsea Aniol 
684-2764   
chelsea.aniol

Leadership Development & Social Action

Director, Student Engagement     
Emilie Dye      
684-5617       
emilie.dye

Assistant Director      
Brian Lackman           
668-4754    
brian.lackman

Student Development Coordinator    
Jesse Simmons          
684-4740                
jesse.simmons

Graduate Assistant    
Anna McKeown          
684-2911  
anna.mckeown

Graduate Assistant    
Allee Willcox  
684-2911  
allexis.willcox

 

Ticketing & Theater Operations

Marcy Edenfield
Director
112 Bryan Center Box 90940
919-660-1726
marcy.edenfield@duke.edu

Rich Kless
Associate Director, Theatre Operations
112 Bryan Center    
919-660-1703    
rich.kless@duke.edu

John Kolba
Associate Director, Theatre Operations
126 Rubenstein Arts Center    
919-660-1783
john.kolba@duke.edu

Jessica Reveal
Associate Director, University Box Office and Information Desk  
104 Bryan Center, Box Office    
919-660-1725    
jessica.reveal@duke.edu

David Berberian    
Manager, Scene Shop    
023 Bryan Center, Scene Shop    
919-660-1715    
david.berberian@duke.edu

Erin West    
Manager, Costume Shop    
043 Bryan Center, Costume Shop    
919-660-1704    
erin.m.west@duke.edu

Leah Austin    
Assistant Manager, Theatre Operations    
018 Bryan Center    
919-660-1712    
leah.austin@duke.edu

Bryant Strader
Assistant Manager, Ticketing & Event Operations
104 Bryan Center, Box Office    
919-660-1723
bryant.strader@duke.edu

Jenn Moerman
Assistant Manager, Reservations & Events
126 Rubenstein Arts Center    
919-660-1789
jenn.moerman@duke.edu

Kourtney Varnum
Supervisor, Audience Services
104 Bryan Center, Box Office    
919-660-1721
kourtney.varnum@duke.edu

Carrie Corpening
Supervisor, Guest & Information Services
104 Bryan Center, Box Office    
919-660-1724
carrie.corpening@duke.edu

Austin Powers    
Production Technician, Senior 
109 Bryan Center    
919-660-1711    
austin.powers@duke.edu

Nick Raffaele    
Production Technician, Senior
109 Bryan Center    
919-660-1709    
nicholas.raffaele@duke.edu

Christopher Thurston
Production Technician, Senior    
021 Bryan Center    
919-660-1714    
christopher.thurston@duke.edu

Jessica Minor
Production Technician, Senior
018 Bryan Center    
919-660-1702    
jessica.minor@duke.edu

Technical Services

Manager        
Selden Smith 
660-1731         
selden.smith

Supervisor      
Mark Kitchens
660-1732           
mark.kitchens

Senior Technician      
Ye Tun
660-1731                  
ye.tun

Senior Technician      
Tom Whiteside          
660-1733  
tom.whiteside

 

Media Services

Production Coordinator          
Greg Hobbs    
660-1749          
greg.hobbs

Production Supervisor
Tom Wilson   
660-1742                    
t.wilson